Professional procurement—without the resources of a large corporation.

SMEs need procurement software that can be used without an IT department, requires no training, and still offers enterprise-level structure and control. Hivebuy meets these requirements: The platform can be set up in just a few hours, employees place orders directly from Microsoft Teams or Slack, and approval rules can be configured without external consulting. Hivebuy offers a key advantage, particularly for medium-sized companies with 20 to 500 employees: professional procurement structures without having to set up a dedicated procurement department.

Hivebuy is typically up and running within a few hours. No servers, IT resources, or external consultants are required. You can set up the platform on your own, create teams and cost centers, define approval rules, and start structured purchasing right away. Employees don’t need any training, as Hivebuy integrates directly with Microsoft Teams or Slack and is intuitive to use.

Yes. Hivebuy is specifically designed for decentralized organizations. Each location, branch, and subsidiary can make purchases independently, within a common framework of rules featuring standardized supplier lists and budgets. Headquarters maintains a complete overview of all expenditures at all times. A good example is the optical chain OUNDA, which uses Hivebuy to centrally coordinate over 130 companies.

Hivebuy integrates with DATEV, SAP Business One, Microsoft Dynamics 365 Business Central, Sage, Lexware, and other ERP and accounting systems typically used by small and medium-sized businesses. Two-way synchronization ensures that order data, supplier master data, cost centers, and invoices are automatically transferred. This eliminates the need for manual data reconciliation between purchasing and accounting.

Hivebuy reduces procurement costs for small and medium-sized businesses on several levels: by automatically recommending the most cost-effective supplier, by consistently leveraging existing framework agreements, by automating quote comparisons, and by preventing maverick spending. Small and medium-sized business customers typically report savings of 15 to 22 percent on indirect procurement in the first year, without any additional negotiation effort.

The cost of Hivebuy depends on the size of your company and the range of features you need. For medium-sized companies, Hivebuy typically pays for itself within a few months, as the savings on purchasing and the reduced administrative burden significantly exceed the licensing costs. You can receive a customized quote for your company during a personal demo session, during which we’ll also estimate the potential ROI for your specific situation.

Maverick spending typically results in 15–25% in additional costs for decentralized service providers. Hivebuy prevents this on three levels: First, orders are automatically checked against budgets, framework agreements, and approved suppliers. Second, the Savings Agent recommends the optimal sourcing option for every request. Third, the procurement team gains real-time visibility into all ordering activities. In this way, Securitas was able to significantly reduce maverick buying within 9 months.