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Requisition
From the initial request to the approved purchase order—agents
automatically capture, classify, compare, and route requests.
Finance
Negotiate, review, post — Agents secure savings,
validate invoices, and prepare data for transfer to the ERP system.
Back Office
Data, documents, inquiries—agents add details to purchase requests,
assign supporting documents, and relieve the procurement team in
day-to-day operations.
Intake Agent
Requests for support rarely come in a structured format. Employees describe their needs in free-form text messages, send PDFs via email, or upload Excel files. The Intake Agent processes all of this and automatically converts it into complete, accurately filled-out support requests.
What the agent does:
- ✓ Automatic import from email, document uploads, and electronic formats
- ✓ OCR extraction of all relevant fields: supplier, amount, line items, taxes
- ✓ Conversion into complete, correctly filled-out purchase requests
Recommendation Agent
Which supplier is the right one? Which catalog, which framework agreement, and which quote is the best fit? The Recommendation Agent automatically answers these questions based on price, compliance requirements, and historical order data.
What the Agent does:
- ✓ Automatically checks for preferred suppliers and existing framework agreements
- ✓ Recommendation of the most cost-effective, compliant sourcing option
- ✓ Based on historical order data and current price comparisons
Category Agent
Incorrect product groups cause errors in reporting, block approvals, and delay the ERP transfer. The Category Agent automatically classifies each request into the correct category without manual intervention.
What the Agent Does:
- ✓ Automatic classification into the correct product group
- ✓ Direct assignment to the correct cost center
- ✓ Immediate assignment to the correct approval workflow
Contract Agent
Framework agreements are too often ignored—not intentionally, but simply because employees aren’t aware they exist. The Contract Agent automatically checks whether a valid contract applies whenever a purchase request is made and ensures that orders are placed through the correct suppliers.
What the Agent Does:
- ✓ Automatically checks for valid framework agreements with every request
- ✓ Orders are automatically routed through the contracted supplier
- ✓ Maverick spending is prevented before it occurs
Savings Agent
Securing the best prices takes time and requires comparisons that the purchasing department often doesn’t have time for. The Savings Agent automatically analyzes prices, volume discounts, and alternatives to ensure that the best commercial terms are secured.
What the agent does:
- ✓ Automatic analysis of prices, volume discounts, and alternatives
- ✓ Suggests the optimized order quantity when volume potential exists
- ✓ Savings are systematically realized—not left to chance
Comparison Agent
Quotes come in a wide variety of formats: PDF, Excel, email. Comparing them manually takes hours. The Comparison Agent automatically aggregates all received quotes into a standardized format, making them directly comparable by price, features, and terms.
What the Comparison Agent does:
- ✓ Automatically aggregates all quotes into a standardized format
- ✓ Direct comparison by price, features, and terms
- ✓ Create a purchase requisition for the selected quote with a single click
MS Teams Agent
Purchasing happens right where employees are already working. The MS Teams Agent brings Hivebuy directly into Microsoft Teams: submit purchase requests, approve purchases, check status—all without switching apps.
What the Agent does:
- ✓ Create purchase requests directly in Microsoft Teams
- ✓ Grant approvals with a single click right in Teams
- ✓ Higher adoption rates — employees shop where they communicate
Slack Agent
For teams that primarily work in Slack: the Slack Agent offers the same functionality as the MS Teams Agent—fully integrated natively into Slack. No parallel tools, no process interruptions.
What the agent does:
- ✓ Submit requests via Slack commands
- ✓ Approvals and status checks directly in the channel
- ✓ Complete procurement workflows within your usual communication channel
Status Agent
"Where is my order?" is one of the most common questions in purchasing. The Status Agent answers it before it’s even asked, automatically notifying everyone involved of status changes, delays, and escalations.
What the Agent does:
- ✓ Automatically notifies all parties involved whenever there’s a status change
- ✓ Proactive escalation in case of delays, without manual intervention
- ✓ Fewer operational inquiries, more transparency for everyone
Parsing Agent
Order confirmations arrive via email in various formats from different suppliers. Assigning them manually is time-consuming and prone to errors. The Parsing Agent automatically recognizes and processes these documents and assigns them to the correct transactions.
What the Agent Does:
- ✓ Automatic recognition and processing of incoming order confirmations
- ✓ Assignment to the correct transaction based on the order number
- ✓ Complete documentation without manual effort
