Reduce your purchasing costs.
Without disrupting your operations.

Retail procurement software must meet three requirements: It must support decentralized structures—that is, enable centralized management of stores, warehouses, and locations. It must prevent uncontrolled spending by reconciling orders with budgets and framework agreements before they are approved. And it must integrate seamlessly with existing ERP and accounting systems without requiring months-long IT projects. Hivebuy meets all three requirements and is up and running within a few hours—even for retail chains with over 100 locations, such as OUNDA or Tennis-Point.

Hivebuy creates a centralized purchasing platform where all stores, warehouses, and teams place their orders according to the same rules. Each location retains its operational autonomy, and employees can place orders directly without lengthy back-and-forth. At the same time, headquarters can view all orders in real time: Which budget was used where, which supplier is delivering to which store, and which framework agreements are being used? Approval rules, product categories, and supplier master data are managed centrally and automatically distributed to all locations.

Hivebuy is a cloud-based procurement software solution that is typically up and running within a few hours—without the need for an IT project, external consultants, or employee training. Integration with existing ERP systems such as SAP S/4 HANA, SAP Business One, Microsoft Dynamics 365 Business Central, NetSuite, or DATEV is achieved through preconfigured standard integrations that can usually be put into operation within a few days. For example: At OUNDA, over 130 companies were fully integrated into Hivebuy within a few weeks.

Hivebuy offers efficient, out-of-the-box integrations with the leading ERP and financial systems in the retail industry: SAP S/4 HANA, SAP ECC, SAP Business One, Microsoft Dynamics 365 Business Central, NetSuite, DATEV, and d.velop. Master data, purchase orders, goods receipts, and invoices are synchronized bidirectionally, eliminating the need for duplicate data entry or manual transfers. At Tennis-Point, the entire invoicing process now takes place in Hivebuy, with seamless transfer to SAP S/4 HANA for final posting.

SAP Ariba and Coupa are procurement platforms for businesses, typically designed for corporations with several thousand or more employees. Implementation projects often take 12 to 24 months and require dedicated IT resources as well as external consultants. Hivebuy positions itself as a modern, quick-to-deploy alternative for small and medium-sized businesses as well as upper-mid-market companies: ready for use within hours instead of months, with no need for consulting, featuring a German user interface, and an architecture specifically developed for decentralized trading structures. Functionally, Hivebuy covers the entire purchase-to-pay process: from purchase requisition to automatic invoice posting.

The cost of procurement software depends on the size of the company, the number of locations, the scope of integration, and the range of features. Typically, the investment pays for itself within the first quarter through savings on supplier costs and reduced processing times. OUNDA achieved a return on investment of 521%. For a specific cost estimate for your retail business, please visit our pricing page or schedule a demo directly.

Uncoordinated spending—that is, purchases made outside of established processes—typically results in additional costs of 15–25% in the retail sector. Hivebuy prevents this on three levels: First, orders are automatically checked against budgets, framework agreements, and approved suppliers before approval. Second, the “Savings Agent” recommends the optimal source of supply for each request. Third, the procurement team gains real-time insight into all ordering activities—deviations are identified immediately, rather than waiting until the end of the month.