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Whether it's transportation, warehousing, or freight forwarding: Everyone is struggling with decentralized procurement that lacks oversight
41%
OF OPERATING EXPENSES ARE INCURRED WITHOUT CONTROL
No overview of locations
Warehouses and branches make purchases without coordination. The finance department doesn’t see the expenses until the invoice arrives.
2.5 days
AVERAGE WAITING TIME FOR APPROVALS
Approvals are slowing down operations
Approvals are stuck in inboxes. Operations is waiting for decisions that no one is prioritizing.
35%
MAINTENANCE COSTS ARE NOT CONTRACTUALLY BINDING
Maintenance Without a Structured Approach
Vehicles and equipment are maintained on an ad hoc basis by various service providers, without any standard terms and conditions.
Decentralized locations. Centrally managed.
Logistics companies have depots, branches, and transshipment points in many locations. Each location purchases what it needs, often without common standards. Hivebuy creates a unified procurement framework for all locations without taking away local autonomy.
Key benefits:
- ✓ Uniform approval rules, supplier lists, and budgets for all locations
- ✓ Site managers retain autonomy within defined limits
- ✓ Centralized visibility: What is being ordered and spent, and where?
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Vehicle and Equipment Maintenance. Structured Procurement.
In logistics, maintenance is a recurring, significant cost center. Whether it’s vehicles, conveyor systems, or warehouse equipment: maintenance needs arise on short notice and must be addressed quickly. Hivebuy streamlines maintenance needs with fast approval processes and automated supplier selection.
Key benefits:
- ✓ Rapid needs assessment, including via upload of maintenance reports
- ✓ Automatic forwarding to the responsible approver
- ✓ Preferred maintenance partners and framework agreements are automatically taken into account
Real-Time Overview of Operating Costs
Fuel, consumables, external service providers, spare parts: Operating costs in logistics are diverse and difficult to track. Hivebuy consolidates all expenses in a central dashboard, broken down by location, vehicle type, cost center, and supplier.
Key benefits:
- ✓ Real-time spend reporting with no manual effort
- ✓ Expenses can be analyzed by location, category, and cost center
- ✓ Optimization opportunities are automatically identified and reported
Fast approvals. Even on the go.
Logistics teams are on the go. Approvals that only work on a desktop slow down operations. Hivebuy brings approval processes directly into Microsoft Teams or Slack—with just one click, from anywhere.
Key benefits:
- ✓ Approvals right in your usual chat tool—no need to switch apps
- ✓ Automatic escalation if an approver doesn’t respond
- ✓ Complete approval history for every process
Process invoices automatically—even in high volumes.
Logistics companies receive monthly invoices from dozens of external service providers, maintenance partners, and suppliers. Hivebuy fully automates capture, verification, matching, and preparation for posting.
Key benefits:
- ✓ Automatic OCR capture of all invoice fields
- ✓ Reconciliation with purchase orders and service confirmations, without manual effort
- ✓ Transfer to ERP in the correct format, without the need for corrections
Hivebuy vs. the Traditional Process
Centralized, uniform
Decentralized, fragmented
Automated, Teams/Slack
By email, slowly
Real-time, by location
Monthly, manually
Structured, contract-based
Ad hoc, uncontrolled
Automatic, ERP-ready
Manual, prone to errors
Logistics companies rely on Hivebuy
LGI Logistics Group International GmbH
“A very streamlined process that saves people an incredible amount of time in Happy Flow.”
>600
orders per month
344%
Return on Investment
Christoph Frank
Head of Process & Technology Solutions