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Case Study

DSC Arminia Bielefeld – Efficient Procurement for Match Days and Administration with Hivebuy

DSC Arminia Bielefeld must perform at its best not only on the field but also in its operations, especially on busy match days. Before Hivebuy, purchasing processes were time-consuming and lacked standardization: There was no digital solution for recurring orders such as beverages, catering, or stadium supplies, and budget control across departments and barter deals with partners was unstructured. With Hivebuy, the club has established a clear, digital ordering process: Recurring orders can be placed with just a few clicks, past match day orders can be compared immediately, and for barter deals, it’s always transparent which partner budgets have already been utilized. The result: time savings, better planning, and full budget control across all departments.

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Highlights of the Case Study

These advantages make Hivebuy the ideal solution for procurement in professional sports:

Initial Situation: Time-consuming, non-standardized purchasing processes without a digital solution for recurring orders
Solution: Standardized digital ordering process with saved suppliers and products for repeat orders
Match Day Planning: Direct Comparison of Past Orders, e.g., the demand for 20,000 spectators
Barter Deals: Transparent management of partner budgets with a real-time overview of services used and available
Results: Time savings, greater budget control, and a unified digital procurement solution for all departments

Efficient Procurement for Match Days, Administration, and Partner Budgets

1

The Challenge: Planning Match Days Without a Database

Beverages, catering, stadium supplies: On game days, everything has to run smoothly at Arminia Bielefeld. But without a digital system, there was no way to compare past orders, and managing barter deals—in which partner services are offset with in-kind contributions—was nearly impossible to track.

2

The Solution: A Standardized Ordering Process for All Departments

With Hivebuy, employees place orders through a clear, digital process. Frequently used products and suppliers are stored in the system, and prices and quantities from past orders can be viewed at any time. When planning game days, the system answers questions such as: How much was ordered for the last home game with 20,000 spectators? Partner budgets from barter deals are also transparently reflected in the budgets.

3

The Results: Predictability and Control Instead of Gut Feelings

Arminia Bielefeld now saves time through repeatable ordering processes, plans match days based on real data, and maintains full control over departmental and partner budgets. Read the full case study to learn how the club structured the rollout and which processes were mapped in detail. Download now.

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