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Case Study

Rebuy – Efficient budget management and a 332% ROI with Hivebuy.

Rebuy, one of Europe’s leading online retailers of used electronics and media products, processes thousands of orders every day. Shipping costs through various logistics partners are a major expense, but before Hivebuy, it was not possible to transparently compare planned shipping budgets with actual expenses. Today, Rebuy creates quarterly consolidated orders based on planned budgets and posts invoices directly against them, providing a clear overview of freight costs at all times. Orders flow directly into Hivebuy via the integrated Würth and Amazon interfaces. The results after twelve months: 1,514 digital order transactions, 505 hours of labor saved, over 25,000 euros in productivity gains, 26,700 euros in reduced maverick spend, and a return on investment of 332%.

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Highlights of the Case Study

These achievements make Hivebuy the ideal solution for Rebuy's complex procurement needs:

Initial Situation: No transparent comparison of freight budgets and actual expenses; significant manual effort required for approvals
Solution: Quarterly bulk orders as a budget framework; invoices are posted directly against them
Integrations: Connecting Würth and Amazon for direct order processing via Hivebuy
Outlook: Introduction of cost-avoidance and cost-savings metrics, as well as integration of the Polish accounting system
Results: 1,514 digital orders, 505 hours saved, €26,700 less in Maverick Spend, 332% ROI in 12 months

Monitor freight budgets in real time instead of reconciling them retroactively

1

The Challenge: Freight Costs Without Budget Transparency

Shipping via various logistics partners is one of Rebuy’s largest cost drivers. However, it was not possible to efficiently reconcile planned freight budgets with actual expenses. This was compounded by a high level of manual effort in the approval process and limited transparency regarding orders from various warehouses and branches.

2

The Solution: Consolidated Orders as a Budget Framework

Using Hivebuy, Rebuy creates quarterly consolidated orders that align with the planned freight budgets. Incoming invoices are posted directly against these orders, providing continuous transparency into how freight costs compare to the budget. Orders placed through product catalogs such as Würth and Amazon are processed directly in Hivebuy, which reduces administrative overhead and improves traceability.

3

The results: 332% ROI in twelve months

1,514 orders were processed digitally, 505 work hours were saved through process automation, and 26,700 euros in maverick spending was prevented. Rebuy is currently working with Hivebuy to expand its cost avoidance and cost savings analyses. Read the full case study to learn how freight budget management works in detail.

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