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Case Study

Securitas: Transparency and Control in Procurement Through Hivebuy

Our partnership with Securitas demonstrates just how much customized procurement processes can improve day-to-day operations in large organizations. Transparency, control, and efficiency are not mutually exclusive—with Hivebuy, we bring them into harmony.

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Highlights of the Case Study

Securitas is digitizing its procurement with Hivebuy – Efficient. Transparent. Scalable.

100+ orders per day: With clear processes and integrated catalogs, the purchasing process runs smoothly—across all locations.
Customized approval processes: Individual approval structures, including the dual-control principle, are perfectly implemented.
System Integration & Scaling: Microsoft Dynamics 365 integration, rollouts to additional countries, and optimizations are in the planning stages.

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Our customers love the streamlined shopping process with Hivebuy.

How a Corporation with 20,000 Employees Is Digitizing Its Procurement

1

The Challenge: A Legacy System Lacking Transparency

Securitas was already using a digital procurement solution, but it was cumbersome, lacked transparency, and could not accommodate individual requirements. Master data maintenance, analytics, and approval processes were missing. The company was looking for a platform that could handle complex approval structures, offer a fair pricing model, and undergo continuous development.

2

The Solution: Customized Approvals, Catalogs, and ERP Integration

Hivebuy was rolled out gradually across various regions. At its core is the dual-control principle: Every expenditure is approved by the person responsible for costs, and approvals can be delegated in the event of absence. Employees place orders through an internal catalog featuring over 4,000 variants as well as punch-out catalogs. The integration with Microsoft Dynamics 365 automatically keeps cost centers and cost objects up to date.

3

The results: 25% more orders through the system, less maverick buying

About 100 orders per day are now processed through Hivebuy, and the number is rising.Over 500 active users are working with the platform, and maverick buying has already decreased measurably after just nine months. Find out what requirements Securitas had for the platform, how the regional rollout went, and what’s planned next in the full case study.

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