Lower procurement costs.
Without slowing operations.

A procurement software for retail must meet three requirements: It must support decentralized structures, meaning it must make branches, warehouses, and locations centrally controllable. It must prevent maverick spending by checking orders against budgets and framework agreements before approval. And it must integrate seamlessly into existing ERP and accounting systems, without months long IT projects. Hivebuy meets all three requirements and is ready to use within hours, even for branch chains with over 100 locations like OUNDA or Tennis Point.

Hivebuy creates a central procurement platform where all branches, warehouses, and teams order by the same rules. Each location retains its operational autonomy, employees can create orders directly without lengthy consultation. At the same time, all orders are visible to headquarters in real time: which budget was used where, which supplier delivers to which branch, and which framework agreements are being used. Approval rules, product groups, and supplier master data are maintained centrally and automatically rolled out to all locations. 

Hivebuy is cloud-based procurement software and is typically ready for productive use within hours. No IT project, no external consultants, no employee training required. Connecting to existing ERP systems such as SAP S/4 HANA, SAP Business One, Microsoft Dynamics 365 Business Central, NetSuite, or DATEV is done via preconfigured standard integrations, which typically go live within just a few days. For example, at OUNDA, more than 130 legal entities were fully integrated into Hivebuy within just a few weeks.

Hivebuy offers production-ready standard integrations with the leading ERP and finance systems used in retail: SAP S/4 HANA, SAP ECC, SAP Business One, Microsoft Dynamics 365 Business Central, NetSuite, DATEV, and d.velop. Master data, orders, goods receipts, and invoices are synchronized bidirectionally, meaning no duplicate data maintenance and no manual transfers. At Tennis-Point, the entire invoicing process now runs in Hivebuy, with seamless handover to SAP S/4 HANA for final posting.

SAP Ariba and Coupa are enterprise procurement platforms that are typically designed for corporations with several thousand employees. Implementation projects often take 12 to 24 months, require dedicated IT resources, and involve external consultants. Hivebuy positions itself as a modern, quick-to-deploy alternative for SMEs and the upper mid-market: go live in hours instead of months, without any consulting effort, with a German user interface, and an architecture explicitly designed for decentralized retail structures. Functionally, Hivebuy covers the complete purchase-to-pay process: from requisition through to automatic invoice posting.

The cost of procurement software depends on company size, number of locations, integration scope, and functional depth. Typically, the investment pays for itself within the first quarter through savings on supplier costs and reduced process times. At OUNDA, a return on investment of 521% was achieved. For a specific price estimate for your retail business, you can view our pricing page or book a demo directly.

Maverick spending—uncoordinated purchases outside defined processes—typically causes 15–25% additional costs in retail. Hivebuy prevents this on three levels: First, orders are automatically checked against budgets, framework agreements, and approved suppliers before approval. Second, the Savings Agent recommends the optimal source for every request. Third, the procurement team gains real-time visibility over all ordering activities—deviations are detected immediately, rather than only at month-end.