Hivebuy supports integrations with the most common ERP systems used by European SMEs and enterprises: SAP S/4 HANA (Cloud, Private Cloud, and On-Premise), SAP ECC (On-Premise), SAP Business One, Microsoft Dynamics 365 Business Central (SaaS, Private Cloud, and On-Premise), and NetSuite. Additionally, integration with DATEV via DATEV Unternehmen Online (DUO) is possible by scanning a QR code.

What exactly is synchronized via the ERP integration?

The integration covers two categories of data:

Transactional data — purchase orders and invoices: Hivebuy transfers approved purchase orders to the ERP in real time in both directions, including item, order, and cost center data. Invoice data is transferred in full once the approval workflow is complete, so that the ERP only needs to post the entries.

Master data — suppliers, cost centers, projects: Hivebuy automatically synchronizes master data back from the ERP. For Microsoft Dynamics 365 Business Central, this is done via a webhook subscription that transmits changes to Hivebuy in real time — ensuring that buyers always work with up-to-date data without the need for manual maintenance.

You can find the complete technical documentation for all integrations at documentation.hivebuy.de.

That depends on the ERP system. SAP Business One and Microsoft Dynamics 365 Business Central (SaaS) are typically up and running within 1–2 weeks. DATEV can be integrated in under 10 minutes. The technical setup is handled with support from the Hivebuy team—no extensive IT customization is required.

No, that’s one of the key advantages of Hivebuy. Cloud-based systems such as SAP S/4 HANA Public Cloud or Business Central SaaS are connected directly via REST API, without requiring any additional infrastructure on the customer’s end. For on-premises systems, a lightweight on-premises agent is installed that establishes an outbound HTTPS connection without requiring any inbound firewall ports to be opened.

Yes. SAP ECC (on-premise) is fully supported, even without a native REST API. The connection is established via SAP RFC (Remote Function Call) and an on-premise agent. Hivebuy can create both purchase requisitions (BANF) and direct purchase orders, depending on the document type and configuration.

Hivebuy transfers approved orders to Business Central in real time via webhook, including order lines with cost center and project assignments. At the same time, Hivebuy automatically synchronizes supplier master data back from Business Central, ensuring that buyers always work with up-to-date supplier information. Both processes run fully automatically in the background.

Yes, that’s the key difference from traditional ERP-driven processes. In Hivebuy, budget control takes place at the very moment a demand is reported, before the purchase order is created. Buyers can see their remaining budget in real time right when they initiate a purchase order—regardless of which ERP system is running in the background.

If the transfer fails, the responsible administrator is automatically notified—via email or directly through Microsoft Teams, depending on the system configuration. The order remains stored in Hivebuy and can be manually resubmitted once the issue has been resolved. Duplicate entries in the ERP system are prevented by an automatic deduplication check performed before each transfer.

Yes, all of the integrations mentioned are already in production. Here are two examples with detailed case studies:

Tennis Point × SAP S/4 HANA: “Today, the entire invoicing process runs in Hivebuy. After that, almost nothing happens in SAP anymore—except for the payment.” — Thomas Jung, Head of Accounting at Tennis Point.

LGI (Logistics Group International) × d.velop × SAP: LGI digitized its entire indirect procurement process using Hivebuy and d.velop Invoices—70,000 documents annually, which were previously paper-based. The integrated solution went live in just 10 weeks: Hivebuy handled self-service procurement with automated approvals and real-time budget control, while d.velop handled the automatic matching of purchase orders and invoices through to posting in SAP. The result: an 80% reduction in process costs, 4 FTEs freed up, and an ROI of over 340%.

The fastest way is through a one-on-one demo session. Our team will show you what the integration looks like for your specific ERP configuration and how quickly you can go live.